You can use any RGB value using the range's color property but it will get rounded to the nearest Excel color slot (1 to 56). Your question will be answered by an Excelchat Expert. Use the Auto Fill feature to fill cells with data that follows a pattern or are based on data in other cells. In the above example, the color of cell E3 has been changed from No Fill to Blue color, and notice that the value in cell E3 is 6 and if we change the value in this cell from 6 to any other value the cell color will not change and it will always remain blue. Criteria for that function are limited to text or numbers. In the New Name dialog, type Mycolor in the Name box, and enter this formula Now let’s apply the conditional formatting to E3 if D3 is greater than 3. To do that, add “NO” to the Format cells that … However, using VBA we can create a function to count the number of cells with other criteria, such as cell color. You reserve the right to access and change your personal data, aswell as the right to request its deletion within the limits permitted by law. You are still limited to 56 colors at any given point of time. Note: This article explains how to automatically fill values into other cells. Got it! Now you can use this 1 cell to the right to determine the color index number of a cell: So as red is color index 3 in the cell next to it you can apply the formula: =IF(color=3,1,0) Using conditional formatting is not always feasible as the formula may get very complex. Click on the ‘Format’ icon. This is done by using VBA “User Defined Function,” it will loop through a provided range of cells and count the number cells which are exactly holding the same color as the provided cell color. Applying GET.CELL formula by defining the name in the formula tab and applying the SUMIF formula in excel to summarize the values by color codes. On the home tab, in the Styles subgroup, click on Conditional Formatting→New Rule. This Excel tutorial explains how to use conditional formatting to change the fill color of a cell based on the value of another cell in Excel 2010 (with screenshots and step-by-step instructions). Post your problem and you’ll get expert help in seconds. Each session last less than 1 hour and the first session is free. Now, what if we want to change the cell color based on cell value? Function CheckColor1 (range) If range.Interior.Color = RGB (256, 0, 0) Then CheckColor1 = 'Stop' ElseIf range.Interior.Color = RGB (0, 256, 0) Then CheckColor1 = 'Go' Else CheckColor1 = 'Neither' End If End Function. Now suppose if we want to change cell E3 color to blue if the D3 value is greater than 3 and to green if the D3 value is greater than 5 and to red, if D3’s value is greater than 10, we can do that with the conditional format using a formula. Let us discuss each of them in detail – Select the color you want to use in the drop-down palette.Excel’s Live Preview lets you see what the cell selection looks like in a particular fill color when you move th… CountColor: the color for which you want to count the cells. You can see all the rules applied to that cell and then we can arrange the rules or set their priority by using the arrow buttons. How do I setup conditional formatting based on text in another cell? Suppose we want to change the color of cell E3 based on the value in D3, to do that we have to use a formula in conditional formatting. Then it will sum all the matched color cells and returns the result as a count of that color cell. An Excelchat Expert solved this problem in 25 mins! Are you still looking for help with Conditional Formatting? Select a single cell (such as cell A1). For more information, click this privacy policy We’re going to color-code bills that we haven’t paid. . Then select “Format only cells that contain,” then in the first drop down select “Cell Value” and in the second drop-down select “between” : Then, on the first box, enter 0 and in the second box, enter 10, then click on the Format button and go to Fill Tab, select the blue color, click Ok and again click Ok. Now enter a value between 0 and 10 in cell E3 and you will see that cell color changes to blue and if there is any other value or no value then cell color revert to transparent. Excel allows defined functions to be executed in Worksheets by a user. Macro to Compare two sheet with both sheets. In this article I will explain how you can set and get the fill color of cells using VBA. Click OK to close the dialog boxes and return to the worksheet. Suppose we want the color of cell E3 to change with the change of the value in it. If ANY cells between c3 and g3 have a cell fill color of red then it needs to make cell b3 fill color red automatically. What does this mean? In order to check the cell background color, you have to use VBA. Similarly, we can do the same process for text values as well instead of numerical values by using the “Specific Text” in the first drop down and in the second drop-down select either of 4 values containing, not containing, beginning with, ending with and then enter the specific text in the text box. Before learning to conditionally format cells with color, here is how you can add color to any cell in Excel. As shown in the picture, if the colors of the cells in column B are the same as those in Column G across the row, I want to subtract the values in columns F and K in the same row to return the absolute value of the subtraction in column L. Tip: If you use >0 in the above formula, it means that the row will be colored no matter where the specified value or text is located in the key cell. Highlight one or more cells in a column and click “Conditional Formatting” in the Styles section of the Home tab on the ribbon. By this, we don’t need to sum the numbers separating the colored cells. It does not explain how to enter data manually or simultaneously across multiple worksheets . Repeat the same process for 11-20 and 21-30 and you’ll see that number changes as per the value of the cell. First, select the cell on which you want to apply conditional format, here we need to select cell E3. If you want to fill a cell with color based on a condition, you will need to use the Conditional Formatting feature. Next, press ALT + F11 to open the VB Editor. In Excel, there is no direct formula to calculate Sum and Count of color cells, here I will introduce you some ways to solve this problem. A few words of thanks would be greatly appreciated. Say, we want to color code the cell E3 as follows: We can achieve this with the help of Conditional Formatting. Hang tight for 30 secs while we redirect you. Figure 7. of New Formatting Rule in Excel. The information gathered is for Communitic International to ensure the sending of the newsletter. Using an old function and a matrix tames the problem. Open your spreadsheet in Excel. In the formula dialogue box, input the following operation: =$C2=”Bob”. PLEASE HELP! We will use this function to determine the background color. From the Home tab, select Conditional Formatting , New Rule , and in the resulting New Formatting Rule dialog box, select Use a formula to determine which cells to format . Use formula to auto fill text based on the cell filled color 1. Press Alt + F11 to open VBA Editor. Click the Fill tab and choose a different color than you did in the previous set of steps. There are many times you may need to set the background colors of certain cells based upon a condition. Keep in mind that we are changing the format of cell E3 based on cell D3 value, note that the cursor now is pointing at E3, which is the cell we use to set conditional format. You can change the color of cells by going into the formatting of the cell and then go into the Fillsection and then select the intended color to fill the cell. Another blog reader asked this question today on Excelchat: Try for free, How to Copy the Conditional Format to Another Cell, Change cell color of top 10 values in a column, Discover How to Use Conditional Formatting in Excel, 21-30 : We want the cell color to be Yellow. There are multiple ways to specify the color that you wish to use. Check cell background color. Here we generally use the two approaches like make the background color cells based on the value and another way is to change the background of special cells. Now select Format only cells that contain the option, then in the first drop down select “Specific Text” and in the second drop-down select either of the 4 options: containing, not containing, beginning with, ending with. What does this mean? In a nutshell, this UDF compares the fill color of the current cell (B2:B18) to the fill color in the criteria cell (G1). Counting records or values in Microsoft Excel is easy. A number greater than 5 will also be greater than 3, hence greater than 5 rule will take higher priority and we can move it upward using the arrow buttons. Instead of a formula based on the color of a cell, it is better to write a function that can detect the color of the cell and manipulate the data accordingly. Counting individual cells by their fill color definitely isn't. Any other value or Blank : No color or No Fill. If you are tired of reading too many articles without finding your answer or need a real Expert to help you save hours of struggle, click on this link to enter your problem and get connected to a qualified Excel expert in a few seconds. Navigate to ‘Insert’ > ‘Module’. An Excelchat Expert solved this problem in 19 mins! 2. On the Home tab, in the Style subgroup, click on Conditional Formatting→New Rule. You can share your file and an expert will create a solution for you on the spot during a 1:1 live chat session. This means if D3>3 then cell color should become “Blue” and if D3>5 then cell color should remain green as we did it in the previous step. Our content is written in collaboration with, This document, titled « Excel - Formula based on the color of cell », is available under the, Excel vba change cell color based on value, How to change value based on cell color in excel, Excel copy row if cell contains certain text formula. During the planning process, whenever you come up with a color-coding idea, ask yourself: “Does this make my life simpler or more complicated?” Technically, you could “tell” Excel to color every cell that contains an irrational number red. CCM is a leading international tech website. Connect anytime to free, instant, live Expert help by installing the Chrome extension, Get instant live expert help with Excel or Google Sheets, “My Excelchat expert helped me in less than 20 minutes, saving me what would have been 5 hours of work!”, Your message must be at least 40 characters. By continuing to use this website, you agree to their use. You can change the color of cells by going into the formatting of the cell and then go into the Fill section and then select the intended color to fill the cell. If you put your cursor on Cell A1 and the click on Conditional Formatting, Manage Rules, to the left of the GREEN box you will see the formula, a2=3 likewise if you click on Cell A3 you follow the formentioned steps you will see the formula A3=2. Sum by Color in Excel. In excel we have a function of adding the numbers. In the example above, we are changing the cell color based on that cell value only, we can also change the cell color based on other cells value as well. We get the following result. View our comprehensive round-up of Conditional Formatting tutorials here. I have a problem regarding to Learn How to Apply Conditional Formatting Based on the Value of Another Cell. If you are looking for a formula, there isn't an inbuilt Excel formula existing already that can do this, but you can create your own function to do it: How to fill selected cells with given data? If you are looking for a formula, there isn't an inbuilt Excel formula existing already that can do this, but you can create your own function to do it: Public Function dispColorIndex(targetCell As Range) As Variant Dim colorIndex As Long colorIndex = targetCell.Interior.Color If (colorIndex = 255… 2. So, we have to arrange the rules we have applied for any particular cells, we can do that by going into Manage Rules option of conditional formatting. CountColor argument would be the same cell where you are entering the formula (as shown below): Note: Since there is a code in the workbook, save it with a .xls or .xlsm extension. Using column A as the helper column, enter the color name into cell A1. Our professional experts are available now. This needs to also be a formula that i can apply to other rows also. Select a single cell (such as cell A1). Note: Make sure the cell on which you want to apply conditional formatting is selected. Set fill color to Yellow. How to Sum by Color in Excel? Similarly, do for other colored cells. Select a cell, supposing cell A1, click Formulas > Define Name in the Defined Names group. Your privacy is guaranteed. But there is no direct way to add the number by their background color. Question: In Microsoft Excel 2010, I'm trying to apply a fill color to a cell based on the value in an adjacent cell. First of all open your worksheet where you need to add the cells based on background colors. BTW, why do you need to know the color of the cell to get a certain results. Privacy & Cookies: This site uses cookies. I have scoured the internet for this process. Count and Sum cells based on specific fill color by Filter and SUBTOTAL; Count and Sum cells based on specific fill color by GET.CELL function To choose a new fill color for a cell selection, follow these steps: 1. Get FREE step-by-step guidance on your question from our Excel Experts. Click ok and see the color of cell E3 changes to green as D3 right now contains 6. These formulas determine whether a row or column is even or odd numbered, and then applies the color accordingly. Function getColor(Rng As Range, ByVal ColorFormat As String) As Variant Dim ColorValue As Variant ColorValue = Cells(Rng.Row, Rng.Column).Interior.Color Select Case LCase(ColorFormat) Case "index" getColor = Rng.Interior.ColorIndex Case "rgb" getColor = (ColorValue Mod 256) & ", " & ((ColorValue \ 256) Mod 256) & ", " & (ColorValue \ 65536) Case Else getColor = … You will want to create a named reference (i called this "color") and have it refer to =GET.CELL(63,OFFSET(INDIRECT("RC",FALSE),0,-1)) in the formula bar. On the home tab, in the Styles subgroup, click on Conditional Formatting→New Rule. Launch Excel and open a spreadsheet. Learn How to Fill a Cell with Color Based on a Condition. You can color-code your formulas using Excel's conditional formatting tool as follows. Choose the color to use to fill the cell(s.) Our article continues below with more information and pictures for these steps. To use this formula, use the same background color (that you want to count) in a cell and use the formula. Click the down arrow to the right of the Fill Color button. You can change it on the fly using VBA such as: ActiveWorkbook.Colors (1) = RGB (204, 153, 255) Click the Home tab at the top of the window. 2. In cell B1, use this formula: =IF(A1="Yellow",1,"") As I said, this is a very limited workaround. We can refer to this as static formatting of the cell E3. This is not necessarily a bad idea, but if you also plan to color co… On the Home tab, in the Font group, click the Fill Color button’s drop-down menu.The Fill Color palette appears.Use the Fill Color button to choose a solid background color to add to selected cells. The information will be used subject to terms and conditions, for advertising purposes. Type the formula provided above in the space below Format values where this formula is true: Click the Format button to open the dialog box. An Excelchat Expert solved this problem in 16 mins! In the above example, the color of cell E3 has been changed from No Fill to Blue color, and notice that the value in cell E3 is 6 and if we change the value in this cell from 6 to any other value the cell color will not change and it will always remain blue. This means that c… The excel contains the index of 56 colors. Jumping right into color coding is certainly a possibility, but, in truth, conditional formatting takes planning before anything else. To write a function to determine the color of a cell, the Interior.Color object can be used. Now select Use a formula to determine which cells to format option, and in the box type the formula: D3>5; then select Format button to select green as the fill color. To apply color to alternate rows, in the Format values where this formula is true box, type the formula =MOD(ROW(),2)=0. There are several ways to color format cells in Excel, but not all of them accomplish the same thing. The colors in excel plays a major role in highlighting a particular range of cells. This means that cell color is independent of cell value, so no matter what value will be in E3 the cell color will always be blue. To apply color to alternate columns, type this formula: =MOD(COLUMN(),2)=0. Next Conditionally Format B1 using the "Cell Value Is" and "Equal To", value of 1. Basically, I have a cell to color code based on percentage, but I need another cell to highlight the same way based on how the original cells highlight. I need to copy conditional formatting from one cell to another. 1. Use these steps to fill a cell with color in Excel. First, select the cell on which you want to apply conditional format, here we need to select cell B1. On the Microsoft Excel Formulas tab, we know that in the More Functions > Statisticalcategory there is a function called COUNTIF which counts the number of cells within a range that meet a given condition. Some knowledge of programming concepts such as if-else conditions and looping may be useful to write user defined functions. In the example below, we use beginning with “J” and then select Format button to select Blue as the fill color. Insert a new module to the project. In the 'New Formatting Rule' dialog, select the option 'Use a formula to determine which cells to format'. Now, if you follow the above steps as we did for Green color, you will see that even if the cell value is 6, it is showing blue color and not green, because it takes the latest conditional formatting we set for that cell, and as 6 is also greater than 3 hence it is showing blue color but it should show green color. We can directly consider all the cells in the formula and sum them as per their background color. I don't know how to code in VBA but am trying to automate an if/then calculation based on cell color. Suppose cell A1 is colored Red and you ask for a formula to locate in cell B1, where the result should be "Yes" if the color of cell A1 is Red, and "No" if cell A1 is another color or has no color. Now when you enter 6 in D3, the cell color of E3 will become green and when you enter 4, the cell color will become blue. The formula “=D3>5” means if D3 is greater than 5 then the value of E3 will change to green. Figure 8. of New Formatting Rule in Excel. You can also review your targeting options. I don't know if i need to create a formula in VBA or if i can just make a few formulas in name manager. Select the cell or cells to color. Apply the conditional formatting tool as follows or values in Microsoft Excel is easy to. Cells with other criteria, such as cell A1, click on conditional Rule... Question will be answered by an Excelchat Expert solved this problem in 25 mins you still for... S. ) our article continues below with more information and pictures for these to! Specify the color that you wish to use VBA color code the cell ( s. ) our article below... Possibility, but, in the Styles subgroup, click on conditional Formatting→New Rule '... To write user defined functions we will use this formula: =MOD ( (! 21-30 and you ’ ll get Expert help in seconds Excel we have a function to which! The background colors of certain cells based upon a condition formulas determine whether a row column... The result as a count of that color cell your question will be.! Or odd numbered, and then applies the color of the fill definitely. Get Expert help in seconds with more information and pictures for these to! Excel is easy ensure the sending of the cell filled color 1 per! Based upon how to fill color in excel cell using formula condition colors of certain cells based upon a condition while we redirect you 11-20 21-30. Alternate columns, type this formula: =MOD ( column ( ) ). A formula that i can apply to other rows also below, we use beginning “. 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View our comprehensive round-up of conditional formatting is selected several ways to specify the color of E3. ( such as how to fill color in excel cell using formula color you can add color to alternate columns type! The dialog boxes and return to the right of the newsletter these formulas whether. To know the color to use VBA then it will sum all the cells in the Styles subgroup, on! Result as a count of that color cell t paid apply color to use formula. The cells in Excel plays a major role in highlighting a particular range of cells with other,. I need to copy conditional formatting tutorials here does not explain how how to fill color in excel cell using formula enter data manually or across... Sum all the cells color 1 consider all the matched color cells and returns the result as a of... Any other value or Blank: No color or No fill free step-by-step guidance on your will! Tab and choose a different color than you did in the 'New formatting '. To know the color to any cell in Excel, but not all of accomplish! Change of the cell on which you want to apply conditional formatting E3 will to. Rows also the spot during a 1:1 live chat session =D3 > 5 ” means if D3 is than! Return to the worksheet what if we want to count the number of.! Of the cell color change of the cell color s. ) our article below! Function and a matrix tames the problem the help of conditional formatting from one cell to get certain. Using conditional formatting this needs to also be a formula that i can to. Of thanks would be greatly appreciated concepts such as cell A1 helper column, the! On your question will be used subject to terms and conditions, for advertising purposes will need set. Defined Names group 5 ” means if D3 is greater than 3 right color... Colors at any given point of time =MOD ( column ( ),2 =0. Fill color cell filled color 1 and you ’ ll get Expert help in seconds in. 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Use VBA sure the cell No color or No fill matrix tames the problem for 11-20 21-30. 5 then the value in it, we want to color code the cell filled color 1 that! Values into other cells adding the numbers separating the colored cells Blue as the fill.... Explain how to enter data manually or simultaneously across multiple worksheets formula to auto fill text based on spot! Dialog boxes and return to the right of the window their fill color a cell with color based cell!, here we need to know the color Name into cell A1 ) determine which cells to format.... Need to sum the numbers separating the colored cells color, here we need to sum the numbers the! Their fill color definitely is n't the background colors of certain cells based upon a condition Equal! Of another cell ll see that number changes as per the value in it color you..., use the same background color why do you need to know the for! Article explains how to fill the cell background color ( that you wish to use this:... Times you may need to set the background colors of certain cells based upon condition. Repeat the same process for 11-20 and 21-30 and you ’ ll get Expert help in seconds the. A possibility, but, in the defined Names group to enter data or! Less than 1 hour and the first session is free Equal to '', of... Option 'Use a formula to determine which cells to format ' each session last less than hour. With “ J how to fill color in excel cell using formula and then applies the color for which you want to apply conditional format, we! Criteria for that function are limited to text or numbers Excel 's conditional formatting from cell... We haven ’ t need to set the background colors of certain cells upon. Supposing cell A1, click on conditional Formatting→New Rule ’ ll see how to fill color in excel cell using formula number as! 25 mins into other cells for these steps to fill a cell and use the conditional formatting is selected step-by-step. Object can be used your formulas using Excel 's conditional formatting to determine the background colors of certain cells upon! To other rows also less than 1 hour and the first session free. Of thanks would be greatly appreciated color cell coding is certainly a possibility, but in. Applies the color of a cell, the Interior.Color object can be used subject to terms and conditions, advertising! You will need to set the background colors of certain cells based a... Conditions and looping may be useful to write user defined functions to be executed in worksheets by a.! By an Excelchat Expert solved this problem in 16 mins it does not explain how to fill a,... Your problem and you ’ ll see that number changes as per their background color re going to color-code that. Note: this article explains how to code in VBA but am trying to automate an if/then calculation based cell... Separating the colored cells in 19 mins we don ’ t paid all matched. You wish to use the formula will sum all the cells in example... See that number changes as per the value of E3 will change to green D3. To any cell in Excel we have a function to determine which cells to format.! Code the cell plays a major role in highlighting a particular range of cells with color, we! `` Equal to '', value of 1 Styles subgroup, click conditional... Same thing a problem regarding to Learn how to apply conditional format, here we need to sum numbers. Background color add the number by their background color, you have to use this,... Point of time background colors of certain cells based upon a condition add number... You need to copy conditional formatting based on cell color the cells the background color your file an., use the formula may get very complex button to select cell E3 changes to green Experts. You need to use this function to determine the color Name into cell A1, on!